Present:: Keith Parker, Flis Cotton, Liz Barnes, Jane Parker, Pat Marriott, Christine Guiver, Jacqueline Green, Charlie Jarvis, Louise Jarvis, Neil Shaw, Philip Moore, Alan Smith.
The Chairman, Keith Parker, welcomed everyone to the meeting.
1 Apologies: Gary Buckingham. Alan and May Burgess.
2 Minutes of the previous meeting, held on Monday 3 December 2012, were read and agreed.
3 Matters Arising from the Minutes:
· Numbers on plots. Gary Buckingham waiting to place the order.
· Oakleigh toilet/shed. Weather has hampered progress. Although money for this has been allocated. Alan Smith confirmed disabled access will be required.
· Honda strimmer for Lower Penns: .company rep. Is keeping a lookout and will report back to the chairman.
4 Correspondence:
· The insurance renewal: Alternative cover was discussed as current provider had increased premium by £100 for reduced cover (no public liability for members). After discussion, Chairman proposed changing to National Allotment Society (Corby) at a cost of £450 pa plus £2 per plotholder. Rents may have to be increased to cover the additional £2 per head required for insurance or plotholders would be asked for this as a separate sum at the time of renewal in March/April. The names of all plotholders would have to be provided to the insurers, but not their addresses. Agreed by all present as public liability cover was essential.
· Secretary was provided with a poster from Fermoy’s to circulate to sites and by email.
· Open meetings (4x pa) will be February, May, August, October (AGM) 2013.
5 Chairman’s Report:
· see above re: insurance.
6 Vice Chairman’s Report:
. * Alan Smith reported that he is waiting to hear from Gary Buckingham about the shed required at Oakleigh.
7 Treasurer’s Report:
· Current Account: £54.67
· Deposit Account: £2,861.96
· Cheques this month: none.
8 Sites:
Derrell Road
· 1 – (keep on Agenda)
· Site rep had walked the site and there was nothing to report.
· (Secretary waiting to relet 5b, 14a and 17c when these are clearly identifiable).
Lower Penns
· Site rep reported small hole on roof of loo. Agreed to see if it could be patched.
Oakleigh
· Site rep reported that some sites had been tidied since last month, despite the weather.
SITE INSPECTIONS TO BE DONE AFTER NEXT MEETING, BEFORE MARCH.
9 Any Other Business
· Keep notifying newcomers about PHGAS equipment available to borrow (sec) (Keep on agenda).
· Secretary to let all plotholders know about chicken pellets order shortly to go in and ask for orders. (£7.68 per bag).
10 Date of next Meeting: Open Meeting to be held on Monday 4 February 2013 at 7.30pm at the ROAB Club. All welcome.
The meeting finished at 8.30 pm.
The Chairman, Keith Parker, welcomed everyone to the meeting.
1 Apologies: Gary Buckingham. Alan and May Burgess.
2 Minutes of the previous meeting, held on Monday 3 December 2012, were read and agreed.
3 Matters Arising from the Minutes:
· Numbers on plots. Gary Buckingham waiting to place the order.
· Oakleigh toilet/shed. Weather has hampered progress. Although money for this has been allocated. Alan Smith confirmed disabled access will be required.
· Honda strimmer for Lower Penns: .company rep. Is keeping a lookout and will report back to the chairman.
4 Correspondence:
· The insurance renewal: Alternative cover was discussed as current provider had increased premium by £100 for reduced cover (no public liability for members). After discussion, Chairman proposed changing to National Allotment Society (Corby) at a cost of £450 pa plus £2 per plotholder. Rents may have to be increased to cover the additional £2 per head required for insurance or plotholders would be asked for this as a separate sum at the time of renewal in March/April. The names of all plotholders would have to be provided to the insurers, but not their addresses. Agreed by all present as public liability cover was essential.
· Secretary was provided with a poster from Fermoy’s to circulate to sites and by email.
· Open meetings (4x pa) will be February, May, August, October (AGM) 2013.
5 Chairman’s Report:
· see above re: insurance.
6 Vice Chairman’s Report:
. * Alan Smith reported that he is waiting to hear from Gary Buckingham about the shed required at Oakleigh.
7 Treasurer’s Report:
· Current Account: £54.67
· Deposit Account: £2,861.96
· Cheques this month: none.
8 Sites:
Derrell Road
· 1 – (keep on Agenda)
· Site rep had walked the site and there was nothing to report.
· (Secretary waiting to relet 5b, 14a and 17c when these are clearly identifiable).
Lower Penns
· Site rep reported small hole on roof of loo. Agreed to see if it could be patched.
Oakleigh
· Site rep reported that some sites had been tidied since last month, despite the weather.
SITE INSPECTIONS TO BE DONE AFTER NEXT MEETING, BEFORE MARCH.
9 Any Other Business
· Keep notifying newcomers about PHGAS equipment available to borrow (sec) (Keep on agenda).
· Secretary to let all plotholders know about chicken pellets order shortly to go in and ask for orders. (£7.68 per bag).
10 Date of next Meeting: Open Meeting to be held on Monday 4 February 2013 at 7.30pm at the ROAB Club. All welcome.
The meeting finished at 8.30 pm.
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