Minutes of the OPEN Meeting of the Paignton Home Garden & Allotment Society held at the RAOB Club, Paignton on Monday 5 August 2019

Present: Alan Smith, Flis Cotton, Jodi White, Gary Buckingham, Andrew Bibbings, Joe Wallis, Liz Barnes, Pat Marriott, Jackie Green, Phil Moore, Kay Mason.

The vice chairman welcomed everyone to the meeting.

1.    Apologies: Christine Guiver, Stefan Phillpott.

2.    Minutes of the previous meeting were read and approved.

3.    Matters arising from the minutes:

• All plots had now been paid for.

4.    Correspondence:

• Usual requests to join waiting list – all replied to.
• Letter from plotholder on 16a Oakleigh - re shed and bbq’s. Sec to reply by letter as the committee is very concerned at the potential liability where uninsured visitors are at the site.
• 16a Derrell Road – Matter is now considered closed and sec is to respond by letter to this effect. No further dialogue is to be entered into.

5.    Chairman’s Report:

• Chairman reported that seeds were still being sold if plotholders still wanted to buy from the Oakleigh shop.
• Green manure is shortly to be ordered and will be available in the coming months – please speak to a site rep or email the secretary if you would like some. Cost to be confirmed.

6.    Vice Chairman’s Report :

• Not present

7.    Treasurer’s Report :

• Monies in bank:
  • Current account: £819.09
  • Deposit account: £3,662.75
• Cheques:
  • SW Water - LP water bill - £78.20
• The treasurer reported that the Lower Penns water bill is significantly higher than last year and all previous years. Whilst she is aware that there is a water leak by the gate, the bills to date are for usage prior to the leak.
  
• Please could all plotholders be aware that the site is on a water meter and USE WATER SPARINGLY.

8.    Sites:

• Derrell Road
  
  • 13a – letter 1
    
  • 16a – very poor condition – letter asking intentions as very overgrown.
    
  • 19a speak to new plotholder – there may be some confusion about this
    
  • PLEASE CONTINUE TO LEAVE MAIN GATE UNLOCKED WHEN ON SITE
• Oakleigh
  
  • 3b – remind about requirement to cultivate in the lease
    
  • 29b – letter 2
    
  • 36 – write to plotholder
    
  • 41a – still nothing planted – sinks stored on site – please remove
  • 42a – ready to relet?
• Lower Penns
  • 19a and 20b – leaving mid august after clearance – will notify sec when plot vacant.
  • THE WATER LEAK BY THE MAIN GATE IS TO BE REPAIRED SHORTLY

9.    AOB:

• President will continue to judge plots this month.
• Phil Moore asked if a petrol hedge trimmer could be bought by the Society for use across all 3 sites – he felt this would be really useful. Site reps on LP will investigate prices ans report back to the committee next month.

10.    Date of next committee meeting:

• To be held on Monday 2nd September 2019 at 7.30pm at the RAOB Club.

Meeting closed at 8:15 pm.

• 24a – given up?