Minutes of the Open Meeting of the Paignton Home Garden & Allotment Society held at the ROAB Club, Paignton on Monday 1 June 2015.

Present: A Smith, J Parker, F Cotton, E Barnes, G Buckingham, P & S Marriott, J Wallis, J Green, C Weymouth, P Moore, J O’Neill, J Webber, N & C Ambury (by email).

The Vice-Chairman welcomed everyone to the meeting.

1.    Apologies: K Parker (Chairman), K Mason, C Guiver, E Care, P Messenger, T Clarke, L Burns.

2.    Minutes of the previous meeting were read and approved.

3.    Matters arising from the minutes:

• Unpaid plots – 6 plots remained unpaid. Sec to write to plotholders and allow a further 7 days to pay and then lease will be terminated.
  
• DR noticeboard – now finished.
  

4.    Correspondence:

• None – other than applications to join the waiting list.
  

5.    Chairman’s Report:

• Chairman absent so nothing to report.
  

6.    Vice Chairman’s Report:

• The Oakleigh toilet is nearly finished.
  
• Children have been seen running around on the Oakleigh site and some crops have been pulled up or otherwise vandalised. A Police crime reference number has been obtained and any plotholder who sees unsupervised children running around the plot is asked to Report this to the Police and obtain a crime reference number. Vice Chairman said that he could identify one of the children and knew who they were as they lived locally.

7.    Treasurer’s Report:

• Current account:         £70.61
  
• Deposit account:         £3,148.84
  
• Allotment rents received to date: £3,570.00    
  
• Cheques:
  

        - 100205          £36.50          SW Water (Lower Penns)
        - 100206          £69.20          K Parker (noticeboard)
        - 100207          £4.93            Devon Garden Machinery (strimmer spring)
        - 100208          £4.99            K Parker (DR toilet rolls)

8.    Sites:

Derrell Road

• All plots let across the 3 sites, although 3 of the new people have yet to pay.
  
• Sec will email them to confirm that they still want the plots.
  

Lower Penns

• Nothing to report.
  

Oakleigh

• 3             Bottom section is noted as getting untidy again.
  
• 11          Paid but not being worked – sec to write to plotholder?
  
• 41/42   not being worked at all. Plotholder is giving up one plot at the end of this season, but in the meantime they should be being worked.
  

9.    Any Other Business:

• Hon Vice President advised that he will be judging plots in July on the sites with a view to presenting a cup for the best kept plot.
  

10.    Date of next meeting:

• To be held on Monday 6 July 2015 @ 7.30pm at the RAOB Club.
  

Meeting closed at 8:00 pm.